Legal Finance Assistant

Adams & Martin Group has partnered with a well-established West Los Angeles law firm with practices in corporate, real estate, entertainment, and litigation to find a highly motivated, detail-oriented, and enthusiastic Finance Assistant to join its team.

Responsibilities

Billing & Accounts Receivable Support

• Assist with reviewing, revising, finalizing, and distributing client invoices.
• Prepare and send accounts receivable follow-up communications and support collection efforts.
• Maintain weekly AR reports and provide updates on collection activity.
• Update payment notes and client account records within the billing system.
• Enter attorney and contractor time entries as needed.
• Review trust and advance account balances and assist with account reconciliations.
• Monitor the accounting inbox and respond to billing and accounting-related inquiries.
• Assist with maintaining client and attorney billing rate schedules.

Conflicts & Client Intake Support (Backup)

• Conduct conflict checks prior to opening new matters or onboarding new clients.
• Prepare engagement letters, conflict waivers, and retainer invoices.
• Open new clients and matters in the firm's accounting and document management systems.
• Support client disengagement and file-closing procedures.
• Assist with client budget creation and maintenance.
• Track engagement letters, conflict waivers, and retainer requirements, providing regular status updates.
• Maintain accurate client and contact records within firm systems.
• Update client-specific billing rates in accordance with engagement agreements.

Qualifications

• 2-4 years of experience in a law firm, legal billing, accounting, finance, or related environment.
• Prior law firm experience strongly preferred.
• Proficiency with Microsoft Office Suite, Outlook, Excel, Word, and Adobe Acrobat.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Analytical problem-solving skills and a proactive approach to work.
• Professional demeanor with a collaborative, team-oriented mindset.
• Reliable, resourceful, and able to work independently when needed.

Compensation & Benefits

• Salary: $60,000-$75,000 DOE
• Full benefits package including medical, dental, vision, 401(k), life insurance, disability coverage, paid sick time, and vacation
• Employer-paid parking

Schedule

• Full-time, 40 hours per week
• Fully onsite during training
• Hybrid schedule available after training, with 2 days per week in the office

This is an excellent opportunity to join a dynamic West Los Angeles law firm offering exposure to a variety of legal practice areas and long-term career growth.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.